Manage Your Club


UC Sports Club Handbook

For everything your sports club needs to know, please refer to the UC Sport Clubs 2018 Handbook.

Risk Management…

All Sporting Clubs are required to complete and submit a Risk Management Assessment to Sport at UC staff . A copy of the workable document can be found below along with instructions on how to complete a Risk Management Assessment.


Please don’t hesitate to contact a staff member if you require assistance with the completion of these documents.


Guide – How to conduct a risk assessment


Risk Register Template

How to…

Need some help? Check out our range of ‘How To’ documents:


How to Claim Your Affiliation Funding


How to Change Bank Signatories


How to Complete Committee Handover


How To Fundraise Money


How to Host an AGM or SGM


How to Plan an Event


How to Prepare for Market Days


How to Write a Presidents Report


Any suggestions or still need help? Send us an email to

Club Event Registration

To be covered by UC insurance all clubs must resister all events on the UC Sport events register. You can also use this to request UC Sport to promote your events.


Click here to register a club event with UC Sport

Treasurer Worksheets

Recently UC Sport has implemented a treasurer cash record spreadsheet to assist clubs with tracking their finances. Please find below helpful instructions and examples on how to use the spreadsheet. Please use this first if you have any questions then if you have any further issues please email


Instructions Cash Record Sheet


Treasurer Cash Record Spreadsheet

Policies, Guidelines and Rules

When managing and belonging to a club, it is vital that you make yourself aware of and abide by the various Club Policies and Guidelines.


Alcohol Policy


Disaffiliation Policy


Postering Guidelines


University Colour Breakdown

Market Days

A good way to promote your club and gain more memberships is to set up a stall during Market Days. These occur every Wednesday during semester on the main concourse from 11am – 2pm.


If you wish to book a stall for Market Day you must fill out the following booking form by 9am the Monday the week you wish to book for (i.e. 2 days in advance).


To book a Market Day Stall please Click Here

BBQ Bookings

To book a BBQ please complete the booking form below. Please note each club is limited to two BBQs per semester on a Wednesday.


If you wish to book a BBQ you must fill out the following booking form at least 2 weeks in advance. UC Life! will then contact you to confirm whether or not the BBQ is available on your requested date.


To book a BBQ please Click Here

Committee Information

Please keep your club committee contact details up to date when the committee changes. Please fill out the spreadsheet below and email to within a week of the committee changing.


Committee Contact List Template


Do you have some members leaving your committee? Is your AGM coming up? Click the link below to register your vacant positions to the UC Life community.


Committee Positions Vacant Register

More Information?

Phone: 0400 626 199